Builders Merchants Consulting Company
Management, Compliance & Protection
of Your Digital Assets
Maximise The Value of Your Data
Do you consider your data to be an asset? Whether in the cloud or on-premise, our innovative search-based data management and processing platform, enables you to take control of your data assets and maximise their value.
“Without a systematic way to start and keep data clean, bad data will happen.” — Donato Diorio
Search & Discovery
There is increasing pressure for search capability within the enterprise as a consequence of the GDPR and Freedom of information acts. Organisations are compelled to service a request for information in a timely manner, from whatever sources of data that your organisation has. The consequences of failure to service such requests can no longer be ignored from both a financial and reputational damage perspective.
​
But it’s not just your compliance team that will benefit from enterprise search…
Imagine if staff could lookup information for themselves. For example to:
​
-
Find the proposal that had that really great description of our product’s features and benefits;
-
Find customer contracts that contain a clause variation; or
-
Find the answer that one of our product experts gave to a similar question in customer services.
​​
The use and benefits to the business are manifold and always result in a more efficient organisation that’s fulfilling customer expectations better than your competition. And if that’s not justification enough, consider the reaction of millennials as they join your workforce (if they haven’t already) when they discover that you don’t have search in your organisation!
Document Discovery & Analysis
Document discovery challenges...
​
It takes an average reader approximately 3 minutes to read a page of text. When you are trying to find a number of documents related to a topic across potentially thousands or millions of documents it can be almost impossible to achieve.
​
Finding documents for a particular supplier or customer can be extremely difficult, especially when they may be stored in a number of places within the organisation – even in emaills as attachments! Having found the documents you’re interested in, you may still be faced with having to analyse specific sections of the documents for particular clause variations or those related to a particular supplier.
​
Modern technology can play a significant part in minimising the time and effort to undertake contract review exercises for legal, procurement and contract management work. Reducing the costs and risks inherent with manual processing.
empowers you to:
​
-
Collate documents from shared drives, cloud document stores, document management systems and emails (and attachments) into a single searchable data store
-
Automatically identify and classify files such as contracts, letters, invoices, purchase orders and more
-
Automate the extraction and association of meta data from related systems such as client, supplier and other database sources
-
Dynamically generate topic lists for simple document navigation and review. E.g. standard contract headings, CV sections and invoice headers.
-
Tag documents with critical processing information e.g. all contracts with non-standard term definitions, contracts we can and can’t novate etc…
-
Find and compare non-standard clauses
-
Identify purchase order numbers in invoices etc…
-
Automatically detect personal and sensitive information such as payment cards, NI numbers,
​​
We can be setup in hours and adding value to your document processing operations. Reducing risk, increasing efficiency, helping you manage your: regulatory compliance obligations; suppliers; customers; contracts and other important documents.
Data Compliance Management
Organisations recognise is that data compliance (e.g. GDPR, PCI DSS, CCPA etc…) is not a one-off event and the day to day effort to monitor compliance process effectiveness and maintain that compliance is proving to be an inefficient, labour-intensive exercise, fraught with data breach risk and difficult to manage and control.
For example, a tenet and guiding principle of the GDPR was for an organisation to achieve data protection by design and default, effectively enshrining data protection into business as usual activity.
​
We provide the tools to efficiently meet your GDPR and other compliance obligations by automating many of the processes required. It enables you to:
​
-
Automatically collect data from any data source;
-
Store it in a secure, scalable, searchable enterprise data store;
-
Index and classify the data using sophisticated regular expression rules;
-
Discover PII and special category data;
-
Conduct a data audit (ibAUDIT) – (the first step in GDPR compliance);
-
Enforce data retention and data protection policies;
-
Understand who has access to what data;
-
Enforce data subject rights. E.g. Access (ibZIP), Erasure, Consent, etc.; and
-
Efficiently and effectively service data subject access requests (ibZIP)
​​
​In essence, our technology undertakes the heavy lifting (and perhaps more mundane aspects) of the compliance manager’s role.
Cloud Migration
Almost all organisations are either on, or planning a journey to, migrate on-premise document stores to the commercially compelling cloud alternatives. The preferred and most successful approach has been to classify, clean and purge before migrating and this is where we can help…
​
Simple to deploy and easy to use, our software enables you to explore your data to:
​
-
Locate and classify personal and sensitive data such as payment cards, post codes, bank accounts, sort codes, passport numbers, national insurance numbers, employee and customer details and more…
-
Identify duplicate, redundant, obsolete and trivial (ROT) files to minimise your data ahead of the migration potentially saving up to 40% of storage costs!
-
Automatically tag, label and classify your data so you can manage it effectively in the cloud
-
Identify data falling outside of its retention period as defined in your policies
Our rental licence option enables you to use the software just for the duration of your project or beyond to suit you. Once you have migrated your data you can optionally leave infoboss in-situ to automatically monitor and manage your data into the future.
Automation
Business process automation (BPA) can optimise your business workflow and processes, making them more efficient, and help to improve service delivery and outcomes for your customers. BPA manages information, data, and processes, with the ultimate goal of reducing costs, resources, and investment. It increases productivity by automating key business processes through the use of technology.
​
We empower you to:
​
-
Collate documents from shared drives, cloud document stores, document management systems, and emails (and attachments) into a single searchable data store
-
Automatically identify and classify files such as contracts, letters, invoices, purchase orders, and more
-
Automate the extraction and association of metadata from related systems such as client, supplier, and other database sources
-
Dynamically generate topic lists for simple document navigation and review. e.g. standard contract headings, CV sections, and invoice headers.
-
Tag documents with critical processing information e.g. all contracts with non-standard term definitions, contracts we can and can’t novate, etc…
-
Find and compare non-standard clauses
-
Identify purchase order numbers in invoices etc…
-
Automatically detect personal and sensitive information such as payment cards, NI numbers,
​​
We can be set up in hours and add value to your document processing operations. Reducing risk, increasing efficiency, helping you manage your: regulatory compliance obligations; suppliers; customers; contracts, and other important documents.
​
Data Quality Management
Fixing data quality can be a daunting task, often protagonists pay lip service to the job at hand, electing to adopt short-term strategies to resolve specific issues rather than take the brave steps to build a data quality management strategy that delivers sustainable improvements, forever.
​
We recognise that correcting the quality of data is not a point-in-time event.
We enable you to get your data quality improvement initiative up and running quickly. Within minutes you will discover data of interest, generate work packages to fix, and assign ownership of the data to those that can make a difference.
Our solution provides a best-practice approach to data quality management supporting a long-term, sustainable, data quality improvement program for your business.
We help you to:
​
-
Assign ownership to your data assets;
-
Identify poor quality data;
-
Alert data owners when poor-quality data enters the data estate;
-
Validate and suggest data correction;
-
Track your data quality improvement performance indicators; and in turn
-
Build a sustainable data quality improvement culture within the business.
We support the principle of data democratisation. Empowering those that can improve data quality with the tools to do so.
​
